Duevia for staff certificates
Training certificates, professional licences and qualification renewals can be difficult to manage once they sit across HR folders, inboxes and individual calendars. Duevia gives small teams one place to record the document or due date and see what needs attention next.
10 active items free · 1 user · email reminders · no card required
Which certificates matter depends on the roles in your business and the responsibilities that come with them.
Track only the business information you actually need. Duevia should not be used to store highly sensitive personal data that is unnecessary for the renewal purpose.
Training providers, awarding bodies and external assessors all issue certificates on their own schedule and in their own format. Nothing arrives as one tidy list, so the renewal dates are scattered from the moment they reach you.
In small teams, one administrator usually knows who is due for what. That is fine until they are away or the team grows — the knowledge is not recorded anywhere colleagues can pick up and act on.
A spreadsheet can hold every row correctly and still say nothing until somebody opens it and reads carefully. Rows are a record, not an early warning, and by the time a lapse is noticed the renewal window may already have closed.
Upload the certificate or licence document you hold, or create a standalone due-date item when there is no file — for example a booked refresher course or a renewal date you were told verbally.
Check the due or expiry date and the details before saving. For uploaded certificate documents, Duevia can suggest the title, issuer, reference number, issue date and expiry date for you to confirm. Document extraction applies only to uploaded files.
Email and in-app reminders surface each certificate before its confirmed date, so a renewal can be booked in time. Assigned owners and categories are available on the plans that include them.
Start with 10 active items free. Solo adds custom reminder schedules and version history; Small Business adds categories, assigned owners and CSV export; Business adds advanced reporting.
Duevia helps organise business records and reminders. It does not determine your legal obligations, verify certificates, guarantee compliance or replace professional advice.
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Want a quick sense of your own exposure first? Try the Business Expiry Risk Check.
