Every guard has their own dates
Each officer holds a licence and their own training records, each with a different expiry. Once a team grows past a handful of people, no single spreadsheet stays current for long.
Duevia for security companies
Keep security licences, training and compliance dates under control
Guarding companies carry a long list of dates: individual staff licences, training certificates, insurance and company accreditations. Duevia keeps those documents and standalone due dates in one place, so upcoming renewals are visible before they become urgent.
10 active items free · 1 user · email reminders · no card required
What a security company can track
- Individual staff security licences and permit expiry dates
- Training and refresher certificates you choose to track
- Employer and public liability insurance renewals
- Company licence or registration dates
- Industry accreditation and audit dates
- Inspection, review or internal check dates with no file attached
Duevia records the dates you enter or confirm. It does not determine which licences or approvals your company needs.
Duevia does not set up automatic recurrence. Each renewal is tracked as a dated item you confirm, and you can add the next one when it is issued.
Why spreadsheets and calendar notes get risky
Notices arrive in scattered inboxes
Insurers, training providers and licensing bodies send their own notices to whichever address is on file. Those messages land at different times and are easy to archive, so they cannot act as your register.
Some dates have no document
An internal audit, a policy review or a booked assessment may need action before any certificate exists. Without a way to record a date on its own, those items simply never get tracked.
How Duevia helps
- 1
Add a document or a due-date item
Upload the licence, certificate or insurance schedule you already hold, or create a standalone due-date item when there is no file — for example a booked assessment or a policy review.
- 2
Set the date and who is responsible
Confirm the due or expiry date and the details before saving. For uploaded documents, Duevia can suggest the title, issuer, reference and dates for you to check. Assigned owners and categories are available on the plans that include them.
- 3
Get reminders before it is due
Email and in-app reminders bring each item forward ahead of its confirmed date, so the right person sees it in time to act.
Which plan fits
Start with 10 active items free. Solo adds custom reminder schedules and version history; Small Business adds categories, assigned owners and CSV export; Business adds advanced reporting.
Common questions
Duevia helps organise business records and reminders. It does not determine your legal obligations, verify certificates, guarantee compliance or replace professional advice.
Related use cases
Fire safety renewals and certifications
Qualifications, insurance, accreditations and service dates for fire-protection contractors.
Employee certificate expiry tracking
Training certificates, professional licences and qualification renewal dates.
Want a quick sense of your own exposure first? Try the Business Expiry Risk Check.